NGC Process for Pre-qualification and Registration of Contractors or Suppliers

The registration and pre-qualification processes are intended to register/pre-qualify a competent cadre of Suppliers capable of providing goods or services in categories specific to The National Gas Company of Trinidad and Tobago Limited (NGC) and its subsidiaries (National Energy, PPGPL and NGC CNG).

Effective 2018 October, NGC pre-qualification process has been automated with the implementation of SAP Ariba Solution. Suppliers are now required to login to the online system to create their company account and request registration. When this is completed and approved, access to the qualification phase is required for completion of the pre-qualification questionnaire and upload of supporting documentation specific to the good/service being offered.

Registration Phase

Suppliers are required to create their company’s account and upload the following:

• General statutory/regulatory documents (Company registration, B.I.R, V.A.T etc.)
• Financial Documents (Banking details)
• Legal Status
• Insurance Data

Upon review and approval, a system generated notification is sent to the Supplier to inform them of their registration status.

Qualification Phase

Upon successful completion and approval of the registration phase, Suppliers are required to make a payment as instructed in subsequent correspondence and upload the payment receipt to access the qualification phase via a link which will be sent to the Supplier.

Suppliers are required to complete the pre-qualification questionnaire in its entirety and upload supporting documentation to corroborate information provided.

Qualification will be based on meeting the minimum requirements in the following criteria:

• Work Experience
• Personnel Resource
• Financial Capability
• Equipment & Assets
• Health, Safety and Environment (where applicable)
• Industry Background (where applicable)

Frequently Asked Questions (FAQs)

If a Supplier did not see the public pre-qualification advertisement and is desirous of applying for pre-qualification, what should they do?
Send in a company profile via prequalification@ngc.co.tt and NGC would assess it for applicability prior to making an invitation decision.

If a foreign/local company meets with company representatives during conference etc., and the services offered are required and/or likely to be used, how can the company become registered?
The company will be asked to send in their company’s profile via prequalification@ngc.co.tt and NGC would action accordingly.

Is a Supplier required to pre-qualify only once for all services it offers?
No. An application is required for each service the Supplier is desirous of offering the NGC Group of Companies as the evaluation criteria may differ.

If the Supplier is a Sole Trader/Professional/Minor/Micro Supplier, what is the minimum requirement for the financial criteria?
A Statement of Affairs and a Bank Reference Letter (last six (6) month average balance information to be included).

If a Supplier does not know the Health, Safety and Environmental (HSE) Risk Level for the service their company provides, what assistance is available?
The Supplier can contact the Trinidad and Tobago Energy Chamber for guidance. It should be noted that S.T.O.W certification is a mandatory requirement for Suppliers desirous of providing high-risk services to the NGC Group of Companies.

When are site visits completed for pre-qualification?
Site Visits are a mandatory requirement for new Suppliers seeking pre-qualification for high-risk services in the mega, major and medium work sizes. Additionally, the NGC Group of Companies reserve the right to conduct site visits anytime during the pre-qualification evaluation process to corroborate information provided by the Supplier.