NGC has digitally transformed its vendor relationship to bring automated solutions to the entire supply chain. To achieve this, NGC has implemented SAP Ariba which seeks to digitise the procurement process enabling greater vendor collaboration and efficiencies for both NGC and all its vendors.
Welcome to NGC’s Vendor Management Portal
What you get by enrolling
Get a number of improvements when you enrol in our SAP Ariba
e-procurement system
Improved Sourcing
Rationalising and identifying sourcing opportunities to drive costs down
Improved Procurement
Utilising catalogues of materials and services and enabling supplier self-service of content
Improved Automation
Simplifying and digitising the procure to pay process
Improved Supplier Management
Manage the supplier life cycle from risk identification to performance management
Key benefits to NGC Vendors
Efficiency in transacting business
- Electronic transmission of information
- Minimal chances of error or delay
Faster Pay Cycles
- Reduction in administrative tasks
- Improved payment visibility
Environmentally Friendly
- Paperless transactions
- Reduction in waste
- Positive impact on the environment
How it works
Process for Pre-qualification and Registration of Contractors or Suppliers
The registration and pre-qualification processes are intended to register/pre-qualify a competent cadre of Suppliers capable of providing goods or services in categories specific to The National Gas Company of Trinidad and Tobago Limited (NGC) and its subsidiaries (National Energy, PPGPL and NGC CNG).
There are two phases to pre-qualification
1. Registration Phase
Suppliers are required to create their company’s account and upload the following:
- General statutory/regulatory documents (Company registration, B.I.R, V.A.T etc.)
- Financial Documents (Banking details)
- Legal Status
- Insurance Data
Upon review and approval, a system generated notification is sent to the Supplier to inform them of their registration status.
2. Qualification Phase
Upon successful completion and approval of the registration phase, Suppliers are required to make a payment as instructed in subsequent correspondence and upload the payment receipt to access the qualification phase via a link which will be sent to the Supplier.
Suppliers are required to complete the pre-qualification questionnaire in its entirety and upload supporting documentation to corroborate information provided.
Qualification will be based on meeting the minimum requirements in the following criteria:
- Work Experience
- Personnel Resource
- Financial Capability
- Equipment & Assets
- Health, Safety and Environment (where applicable)
- Industry Background (where applicable)
Effective 2018 October, NGC pre-qualification process has been automated with the implementation of SAP Ariba Solution. Suppliers are now required to login to the online system to create their company account and request registration. When this is completed and approved, access to the qualification phase is required for completion of the pre-qualification questionnaire and upload of supporting documentation specific to the good/service being offered.
Introduction to the procurement portal
How to register as a vendor
How to participate in a tender
Features of SAP Ariba
Online Vendor Registration and Pre-qualification
E-Tendering – Electronic transmission and receipt of tender documentation
Reverse Auctions for specific goods and services
Contracts Management including queries and clarifications
Vendor Performance
Ready to Get Started?
Additional Resources
Slides from the 2021 Vendor Forum
Video presentation coming soon.
Help and Support
If you have any questions about the Vendor Management system, please contact:
After Hours Support:
1 412 222-6153
Frequently Asked Questions
If a Supplier did not see the public pre-qualification advertisement and is desirous of applying for pre-qualification, what should they do?
Send in a company profile via prequalification@ngc.co.tt and NGC would assess it for applicability prior to making an invitation decision.
If a foreign/local company meets with company representatives as part of conferences etc. and its services are likely to be used, how can the company become registered?
The company will be asked to send in their company’s profile via prequalification@ngc.co.tt and NGC would action accordingly.
If the Supplier is a Sole Trader/Professional/Minor/Micro Supplier, what is the minimum requirement for the financial criteria?
A Statement of Affairs and a Bank Reference Letter (last six (6) month average balance information to be included).
Is a Supplier required to pre-qualify only once for all services it offers?
No. An application is required for each service the Supplier is desirous of offering the NGC Group of Companies as the evaluation criteria may differ.
If a Supplier does not know the Health, Safety and Environmental (HSE) Risk Level for the service their company provides, what assistance is available?
The Supplier can contact the Trinidad and Tobago Energy Chamber for guidance. It should be noted that S.T.O.W certification is a mandatory requirement for Suppliers desirous of providing high-risk services to the NGC Group of Companies.
When are site visits completed for pre-qualification?
Site Visits are a mandatory requirement for new Suppliers seeking pre-qualification for high-risk services in the mega, major and medium work sizes. Additionally, the NGC Group of Companies reserve the right to conduct site visits anytime during the pre-qualification evaluation process to corroborate information provided by the Supplier.